Group Exchanges - School Partners Abroad - Questions

How are the schools abroad chosen to participate in an exchange?

How are the schools abroad chosen to participate in an exchange?

CEEF works closely with a partner organization in each country which participates in the exchange program. Schools chosen for an exchange are those which have a keen interest in international education and which can offer a wide variety of experiences to Canadian students visiting the host communities.

How many students are required for an exchange?

The minimum number of students for traveling abroad is ten (10). The ideal number is from 15 to 20. However, more than 20 students can usually be accommodated.

Do the numbers of students participating in the exchange have to be equal for both schools?

It is not necessary that the numbers be the same on both sides. It is understood that if there are more students visiting, the host school will find families to accommodate the additional students.

How many escorts travel with each group?

The number of escorts accompanying students abroad is determined by the school following school board policy.

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How many students are required for an exchange?

How many students are required for an exchange?


The minimum number of students for traveling abroad is ten (10). The ideal number is from 15 to 20. However, more than 20 students can usually be accommodated.

How are the schools abroad chosen to participate in an exchange?

CEEF works closely with a partner organization in each country which participates in the exchange program. Schools chosen for an exchange are those which have a keen interest in international education and which can offer a wide variety of experiences to Canadian students visiting the host communities.

Do the numbers of students participating in the exchange have to be equal for both schools?

It is not necessary that the numbers be the same on both sides. It is understood that if there are more students visiting, the host school will find families to accommodate the additional students.

How many escorts travel with each group?

The number of escorts accompanying students abroad is determined by the school following school board policy.

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Do the numbers of students taking part in the exchange have to be equal for both schools?

Do the numbers of students taking part in the exchange have to be equal for both schools?


It is not necessary that the numbers be the same on both sides. It is understood that if there are more students visiting, the host school will find families to accommodate the additional students.

How are the schools abroad chosen to participate in an exchange?

CEEF works closely with a partner organization in each country which participates in the exchange program. Schools chosen for an exchange are those which have a keen interest in international education and which can offer a wide variety of experiences to Canadian students visiting the host communities.

How many students are required for an exchange?

The minimum number of students for traveling abroad is ten (10). The ideal number is from 15 to 20. However, more than 20 students can usually be accommodated.

How many escorts travel with each group?

The number of escorts accompanying students abroad is determined by the school following school board policy.

×

How many escorts travel with each group?

How many escorts travel with each group?


The number of escorts accompanying students abroad is determined by the school following school board policy.

How are the schools abroad chosen to participate in an exchange?

CEEF works closely with a partner organization in each country which participates in the exchange program. Schools chosen for an exchange are those which have a keen interest in international education and which can offer a wide variety of experiences to Canadian students visiting the host communities.

How many students are required for an exchange?

The minimum number of students for traveling abroad is ten (10). The ideal number is from 15 to 20. However, more than 20 students can usually be accommodated.

Do the numbers of students participating in the exchange have to be equal for both schools?

It is not necessary that the numbers be the same on both sides. It is understood that if there are more students visiting, the host school will find families to accommodate the additional students.

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What is the role of CEEF in the organization of the exchange?

What is the role of CEEF in the organization of the exchange?


The main responsibilities for the staff of CEEF include:

• establishing, in consultation with partner organizations abroad, the partnership between two schools:

• providing guidance to school personnel around organization of the exchange, including both hosting and visiting portions;

• undertaking all international travel arrangements, that is, from the international airport in Ontario to the final destination abroad;

• arranging, if necessary, domestic travel within your province for the visiting groups;

• organizing major excursions in the country abroad, if requested;

• in partnership with the organization abroad, providing ongoing support during the year and especially in case of emergency during either the hosting or visiting portions of the exchange.

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What are the responsibilities for the school exchange co-ordinator?

What are the responsibilities for the school exchange co-ordinator?


Co-ordination responsibilities for school staff include:

• recruiting, screening and selecting students to participate in the exchange;
• conducting orientation sessions for students and their parents regarding both travelling abroad and hosting a group of visiting students;
• maintaining regular contact with the group leader from the partner school regarding matching of students, and arrangements for the visits of the two schools;
• arranging a school and community program for the visiting group;
• maintaining contact with CEEF, submitting all forms and payments as required, and consulting CEEF staff if any difficulties or problems arise during planning.

Responsibilities during the hosting period include:

• maintaining contact with families during the hosting program;
• consulting with the visiting group leader on all aspects of the visit;
• maintaining contact with CEEF staff regarding any problems, medical, discipline, or other, that may occur during the hosting program.

During the visit abroad, the group leaders will:

• travel with the students throughout the program;
• attend school including classes, special discussions and all other activities planned for the group;
• be responsible for group morale and discipline;
• be available to students for help at any time during the exchange;
• meet regularly with the host co-ordinator to evaluate the program and resolve any problems that arise;
• maintain contact with staff of the CEEF partner organization regarding any problems, medical, discipline, or other, that may occur during the program abroad.

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What are the costs for the program?

What are the costs for the program?


The cost for each trip abroad is priced individually and is based on a number of factors as well as the exchange destination and the time of year in which the exchange trip takes place. The CEEF travel coordinator is able to offer best available prices for travel without travel agency commissions.

The per-pupil cost through CEEF will include:

• the cost of travel from the international airport to the host destination;
• deluxe travel, cancellation and supplementary medical insurance;
• travel costs for the escorts (numbers will be worked out on an individual school basis);
• a CEEF administration fee of $110 per student of which $50 is non-refundable.

Additional costs for participating students and staff can include:

• travel to and from the international airport;
• costs for major excursions in the country of destination, e.g. in Paris;
• an amount for hosting the visiting group;
• school administration costs (postage, fax, etc.) including supply teacher costs if needed

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